ECEC Grant Application Form

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Applicant – Eligibility Criteria

Provider Number

Please indicate the organisation’s current NQS quality rating

Exceeding National Quality Standard

Meeting National Quality Standard

Working Towards National Quality Standard

Significant Improvement Required

Grant Applicant Organisation Details

Enter the organisation details in this section

Legal name of Organisation(Required)

Trading Name (if different to the legal name)

Contact Person(Required)

First Last

Position(Required)

Email Address(Required)

Telephone(Required)

Mobile(Required)

Postal Address(Required)

Street Address Address Line 2 City State / Province / Region Post Code Country

Website

Entity Type(Required)

Select the entity type of the organisation

Section Three – Project Budget

Requested grant amount(Required)

It is important to detail the proposed expenditure of the requested grant and indicate any other income that is expected in support of the project, either cash or in-kind. The value of any contributions made to the project by partner organisations noted above should be specified in this section.

Grants are available from $20,000 to $200,000 (including GST) per project (please see Clause 9 in the Grant Guidelines) may be applied for, and the proposed expenditure should be detailed below in the ‘Grant Amount Applied for’ column only.

Use the table below to evidence all sources of income for this project, proposed and confirmed, cash and in-kind, and how it will be expended. The budget should align to the proposed project activities and outcomes specified in this application.

Budget Items(Required)

GST must be included in costings

Budget Item

Grant Amount Applied for ($ including GST)

Other Cash or Grants ($ including GST)

In-kind Support

Source of Other Cash or In-kind Support

Budget Supporting Evidence(Required)

Drop files here or

Max. file size: 20 MB.

Average Cost per Child(Required)

Grant conditions

Grants provided through the PRA – Supporting Children in Early Childhood Education and Care settings Grants Program are subject to the following terms and conditions.

The grant is to be used solely for the specified purpose and location of the application approved by Child Australia during the funding period.
Written approval must be sought from Child Australia for any request to vary the approved purpose of the grant or seek an extension to the funding period.
Any part of the grant that is not used in accordance with Condition 1 must be repaid to Child Australia unless prior written approval is obtained.
Should the activities for which the grant was approved cease or should the grant agreement be terminated due to a breach of any conditions, then:
1. The balance of the grant, unspent in accordance with the approved purpose, must be repaid to Child Australia within ten business days.
2. Any property acquired with the grant must be transferred to another Education and Care Services organisation in Western Australia approved under the Education and Care Services National Law (WA) with similar objectives and purposes to the recipient organisation, upon approval by Child Australia.
Providing a grant does not entitle a recipient organisation to any further funding than that specified in the grant agreement.
Child Australia will not be held responsible for the success of the approved purpose or any losses or additional costs incurred that are associated with the approved purpose.
Any documents or information relating to the grant or the approved purpose must be provided to Child Australia within ten business days of the request.
All payment conditions and reporting requirements must be met, as specified by Child Australia.
The Auditor General for the State of Western Australia, or an authorised representative, or a representative from Child Australia must be granted access to, and be permitted to examine, records and information concerning this grant.
All Local, State, and Commonwealth laws applicable to the approved purpose must be abided by and complied with at all times.
Any project that involves working with children must ensure that the recipient organisation and all employees and volunteers comply with the Working with Children (Criminal Record Checking) Act 2004. Please refer to the Working with Children Check website for further information.
Child Australia is not liable for any accident or negligence resulting in any claim or damage arising from activities undertaken as part of the grant.
Recipient organisations are required to be appropriately incorporated and be responsible for ownership of the appropriate insurance policies, including but not limited to:
- Public Liability
- Volunteer Insurance
- Workers’ Compensation
- Professional Indemnity
An acknowledgement of funding assistance provided by the Australian Government and Western Australian Government must be included in any advertising and on any material relating to the project using the words: ‘Supported by the Australian Government and Western Australian Government.’
Any individuals involved with the project must not be exposed to significant promotions for alcohol or unhealthy food and drinks during the term of the project.
Goods and Services Tax (GST):
1. For the purposes of Conditions 17 and 18:
  1. “GST” means the goods and services tax applicable to any taxable supplies, as determined by the GST Act.
  2. “GST Act” means A New Tax System (Goods and Services Tax) Act 1999 (Cth) and includes all associated legislation and regulations.
  3. The terms “supply,” “tax invoice,” “taxable supply,” and “value” have the same meanings as in the GST Act.
2. If the supply of anything through this agreement is a taxable supply under the GST Act, the grant shall be inclusive of GST.
3. If the parties agree that Child Australia will issue the recipient organisation with a recipient-created tax invoice (RCTI), then:
  1. Child Australia will issue a RCTI in respect of GST payable on the supply of the project and the recipient organisation will not issue a tax invoice in respect of that supply.
  2. The recipient organisation warrants that it is registered for the purposes of GST and Child Australia will notify the organisation in writing if it ceases to be registered for GST or satisfy the GST Act requirements.
  3. Child Australia will indemnify the recipient organisation for GST and any related penalty that may arise from an understatement of the GST payable on the supply of the project.
If any terms or conditions are breached by the recipient organisation, Child Australia may terminate the grant agreement at any time without prior notice.

Grant conditions(Required)

I confirm that I have read and agree to the terms and conditions of this grant

Declaration

On behalf of the applicant organisation, I declare that:

I am currently authorised to legally enter into contracts on behalf of the organisation, according to its constitution or as bound by law.
All the information provided in this application, including any attachments, is true and correct.
The taxation and banking details entered in this application are true and correct.
The organisation is financially viable and able to meet all accountability requirements.
I give permission to Child Australia, when applicable, to contact any persons or organisation in the processing of this application and I understand that information may be provided to Western Australian government agencies, where appropriate.

If a grant is provided:

I am aware the Grant Conditions outlined in this document will apply to ensure a project is appropriately completed and accountability requirements are met.
I agree to ensure that appropriate insurances are in place (including but not limited to worker’s compensation, volunteers, professional indemnity, public liability, motor vehicle, etc.).
I agree to undertake the project as stated and provide the required qualitative and financial reports to demonstrate that the grant was expended in accordance with the agreement with 30 days of the activity completion date

Date(Required)

Legally authorised officer name(Required)

First Last

Legally authorised officer position(Required)

Organisation(Required)

Legally authorised officer telephone(Required)

Legally authorised officer email address(Required)

Legally authorised officer signature(Required)

Application checklist

Before applying, ensure the following have been completed and checked.

Checklist item(Required)

The Guidelines and Grant Conditions have been read and understood by the authorised signatory or delegate of the administering organisation, and any other relevant parties.

Contact has been made with Child Australia to discuss the project and confirm eligibility.

All questions in the application form are complete.

A project plan and all other supporting documentation is attached.

The declaration has been signed by the authorised signatory or delegate of the administering organisation.

All attachments have been included in the application (i.e. project plan, terms of reference, lease arrangements, etc.), where applicable.

Submitting an application

Applications closes Friday, 25/09/2026

Applications received after the closing date will not be accepted.

All applications will be acknowledged via email within five business days of receipt. Contact Child Australia to confirm receipt if no acknowledgement is received by this time.

ECEC Grant Application Form

Supporting Children in ECEC WA – Application Form

Applicant – Eligibility Criteria

Grant Applicant Organisation Details

Section Two – Project Details

Project Timeline

Conflict of Interest

Section Three – Project Budget

Grant conditions

Declaration

Application checklist

Submitting an application

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